Cost Savings for Schools
Welcome to Public Procurement schools. The National Procurement Service, which will become the 'Office of Governmental Procurement' on 1 January 2014, bargains on behalf of the public service community (including schools, local authorities etc) with service providers/ suppliers for a better rate for all involved.
The Department of Education & Skills issued Circular 0060/2013 to notify schools that procurement practises should be encouraged and promoted. The benefits arising from using the procurement frameworks include: cash savings, administrative savings from reduced duplication of tendering, greater purchasing expertise, improved consistency, enhanced service levels and legal certainty. The circular identifies that public procurement is government policy and that public bodies, where possible, should make use of the all such central arrangements.
Schools can avail of savings in the following areas:
Supplies: ICT Consumables // Paper // Office Supplies and Stationery
Energy: Electricity// Gas// Bulk Liquid Fuels
Optional Registration on National Procurement Service website
It is not necessary to be 'registered as a buyer' to use many of the products and services available from the National Procurement Service. However registering on the NPS site does allow schools to access more information e.g. pricing structures. To register as a buyer you should:
- Log onto www.procurement.ie
- Click on to the Buyers tab at the top of the page
- If you are not a registered buyer click on the 'Register Now' tab
- You will be asked for your username, email address, general personal details, details about your organisation, what contracts/frameworks you are interested in. When completed click on 'Register'.
- Once registered you can go back and login as a 'Registered User'.
Schools should purchase ICT Consumables (e.g. toner for your printer, ink cartridges for your printer, cables, keyboards, CD- R/RW and DVD- R/RW) from the successful seller- Datapac. This contract runs until March 2014.
To get set up you need to:
- Contact Datapac on Tel: 01 415 6000, Email: email@example.com Ask for Joanne McKeon or Orla Murphy as they are both looking after schools.
- Request the ICT consumables catalogue and ask them to set you up on their systems (for ordering/invoicing)
- Once you receive you catalogue (it is available online/by email/ paper copy) you can start ordering!
Schools should purchase photo-copying and multi-purpose paper from the sucessful seller- Codex.
Activating the Account:
Before placing your first order with Codex you must scan, fax or post a signed Schedule I Form to Codex Ltd. This form is available from www.codexltd.com/npspaper or alternatively you can email Codex Customer Services Team at firstname.lastname@example.org or call 01-8822040 and request an emailed copy of the form. This form can also be returned by fax to 01 – 8822055. Signature by you of this form activates the NPS paper contract for your organisation. Signed copies of Schedule I will be forwarded by Codex Limited to the NPS.
The current supplier for Office Supplies and Stationery (Writing materials, ring binders, envelopes, labels etc) is Codex Ltd.
Activating the Account:
Before placing your first order with Codex you must scan, fax or post a signed Schedule E Form to Codex Ltd. This form is available from www.codexltd.com/nps or alternatively you can email Codex Customer Services Team at email@example.com or call 01-8822040 and request an emailed copy of the form. This form can also be returned by fax to 01 – 8822055. Signature by you of this form activates the NPS office supplies contract for your organisation. Signed copies of Schedule E will be forwarded by Codex Limited to the NPS.
In 2011/2012 and 2012/2013 the Educate Together national office co-ordinated the involvement of Educate Together schools in a National Procurement Service competition for electricity supply. Twenty-eight Educate Together schools received 1 or 2 year contracts for electricity on 22 November 2013. Of these 26 Educate Together schools have now returned their contracts which means they will avail of ongoing or new savings ranging from 3% to 40% from the 1st January 2014. NPS allowed a small number of schools to 'opt in' to the competition in November/December also. Contracts will be sent to these schools in due course. We hope that the number of schools availing of these savings will continue to grow. Unfortunately the Educate Together National Office is no longer in a position to co-ordinate these competitions for our schools due to a reduction in our capacity. We are currently investigating whether schools will be able to sign up for future competitions via other organisations.
This competition is closed for new sign ups since October 18th 2012. Renewed contracts for 2014 issued to eleven Educate Together schools already taking part in the competition on 11 December 2013.
We hope that the number of schools availing of these savings will continue to grow. Unfortunately due to a reduction in available resources the Educate Together National Office is no longer in a position to co-ordinate these competitions for our schools. We are currently investigating whether schools will be able to sign up for future competitions via other organisations.
Bulk Liquid Fuels
This is the framework to supply heating fuel for your school, e.g. Heating Oil, Kerosene, LPG (including Propane and Butane Cylinders) NPS have provided a step by step guide for signing up for the purchase of Bulk Liquid Fuels on the their website.
You are not obliged to be 'registered as a buyer' on the NPS website to purchase bulk liquid fuels but it is advised as the pricing structure is, for obvious reasons, considered commerically sensitive information. For this reason you will have to be registered and logged in before you can check the price of the fuel. The purchase of Bulk Liquid Fuels offers significant potential savings to schools. There is also no obligation to buy once you sign up- so if e.g. you are interested in purchasing heating oil (supplied by Topaz under the current contract) for the school you can register/ log in on the NPS website and send off the appropriate forms to Topaz to register as their customer. You can also check the price of the fuel on a weekly basis. If you are happy with the price you can place your order, if not- there is no obligation.